The Ottawa Chapter of Landscape Ontario
Privacy Policy Concerning Personal Information
The Ottawa Chapter of Landscape Ontario is committed to protecting the privacy and security of your personal information obtained by reason of your relationship with The Ottawa Chapter of Landscape Ontario. This policy explains the types of personal information we may collect, how it is used, and the steps we take to ensure your personal information is handled appropriately.
Our policies and practices have been designed to co-operate and comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and corresponding provincial privacy acts, in both spirit and in law.
Who is the Ottawa Chapter of Landscape Ontario?
For the purposes of this Privacy Policy, " The Ottawa Chapter " means the Ottawa Chapter of Landscape Ontario, Inc., an Ottawa-area chapter of the provincial association, Landscape Ontario..
What is personal information?
Personal information is information that refers to an individual specifically, and is recorded in any form. Personal information may include, but not be limited to such things as age, gender, income, date of birth, ethnic origin, medical records, and credit records. Information about individuals contained in the following documents is not considered personal information:
- public telephone directories, where the subscriber can refuse to be listed
- professional and business directories available to the public
- certain public registries and court records
- certain other publicly available printed and electronic publications
Our commitment to your privacy is governed by the following privacy principles:
1. We are accountable to you.
The Ottawa Chapter is responsible for all personal information under its control, including any personal information that may be transferred to third parties for processing, storage, or other purposes. We have a designated Privacy Officer who is accountable for compliance with these privacy and security principles.
2. We let you know why we collect your personal information.
The Ottawa Chapter identifies the purpose for which your personal information is collected. We do this before, or at the time the information is actually being collected.
3. We obtain your consent to collect, use, or disclose your personal information.
The Ottawa Chapter obtains your consent to collect, use, or disclose personal information.
The method of obtaining consent is appropriate to the type of personal information being collected, used, or disclosed, as follows:
§ The Ottawa Chapter will obtain your express consent (verbal, written, or electronic agreement) to collect, use, or disclose sensitive personal information
§ The Ottawa Chapter will use implied consent to collect, use, or disclose your personal information where one or more of the following apply
4 a customer relationship already exists
4 you have not opted out of such implied consent
4 where the purpose of using the personal information is reasonably apparent to you
You can change your consent preferences at any time by contacting The Ottawa Chapter Executive Director using any of the means provided at the end of this policy.
4. We limit collection of your personal information
The Ottawa Chapter of Landscape Ontario collects only the information required to provide products and services to you. If the personal information we require is collected for a reason other than to provide products and services, your consent will be obtained before, or at the time the information is collected. The Ottawa Chapter will collect personal information only by clear, fair, and lawful means.
Examples of why we collect personal information include:
§ Communicating with you generally
§ Processing your initial installation contract
§ Processing and keeping track of transactions, and reporting back to you
§ Protecting you and The Ottawa Chapter against fraud or error
§ Providing product and services requested by you
§ Surveying you from time-to time to improve our offerings and the way we deal with you
§ Recommending products and services The Ottawa Chapter believes will be of interest and provide value to you
§ Complying with legal and governmental requirements
5. We limit use, disclosure, and retention of your personal information.
The Ottawa Chapter uses and discloses your personal information only for the purposes it was collected. The Ottawa Chapter does not sell or rent personal information to any organization or person for any reason.
We do not share your personal information with third party organizations except to conduct customer satisfaction or product/service improvement surveys, or possibly to offer you related products or services. In the event your personal information is shared with a third party, these third parties are bound by appropriate agreements with the Ottawa Chapter to secure and protect the confidentiality of your personal information. Further, the Ottawa Chapter retains your personal information only as long as it is required for our business relationship or as required by federal and provincial laws.
6. We keep your personal information up to date and accurate.
The Ottawa Chapter keeps your personal information up to date, accurate, and relevant for its intended use. You may request access to the personal information we have on record in order to review and amend the information, as you deem appropriate. In circumstances where your personal information has been provided by a third party, we will refer you to that party.
7. Security of personal information is a priority for the Ottawa Chapter.
We take steps to safeguard your personal information, regardless of the format in which it is held, including:
§ physical security measures such as restricted access facilities and locked filing cabinets
§ electronic security measures for computerized personal information such as password protection, database encryption, and/or personal identification numbers
§ organizational processes such as limiting access to your personal information to a selected group of individuals
§ contractual obligations with third parties who need access to your personal information requiring them to protect and secure your personal information
8. We are open about our privacy and security policy.
The Ottawa Chapter is committed to providing you with understandable and easily available information about our policy and practices related to the management of your personal information. This policy, and any related information will be available on our web site: www.loottawachapter.com under the heading: Our Privacy Policy.
9. We provide you access to your personal information stored by GreenScape.ca.
You can request access to your personal information stored by the Ottawa Chapter. Upon receiving such a request, The Ottawa Chapter will:
§ Inform you about what type of personal information we have on record or in our control, how it is used, and to whom it may have been disclosed
§ Provide you with access to your information so you can review and verify its accuracy and completeness and request changes to the information
§ Make any necessary updates to your personal information
10. We respond to your questions, concerns and complaints about privacy.
The Ottawa Chapter will respond in a timely manner to your questions, concerns, and/or complaints about the privacy of your personal information and/or our privacy policies and procedures.
How to contact us:
Call our Executive
Director at: 613.796.5156
Fax us at: 613.828.2175
Mail us at: The Ottawa Chapter of Landscape Ontario, Inc.
Attention: Privacy and Security Officer
PO Box 11445, Station "H"
Ottawa, ON K2H 7V1
